Teaching Payment

Payment to encourage general practices to provide teaching sessions to undergraduate and graduate medical students preparing to enter the Australian medical profession.

About the Teaching Payment

Quality teaching is important to make sure future general practitioners (GPs) are appropriately trained and have experience working in a general practice.

The Teaching Payment compensates eligible practices for the reduced number of consultations due to the presence of a student.

GPs are expected to have normal consultations when the student is present.

Eligible teaching sessions

To get the Teaching Payment, practices claiming teaching sessions must:

  • be registered for the Practice Incentives Program (PIP)
  • meet the general eligibility requirements for PIP, and
  • provide eligible teaching sessions

An eligible teaching session must be:

  • provided to a student enrolled at an Australian university who’s completing an undergraduate or graduate medical course accredited by the Australian Medical Council - the course must be at an Australian based campus and preparing them for the Australian medical profession
  • part of the student’s core curriculum
  • provided by a GP responsible for the session, including sessions outside the practice, such as home visits and consultations in hospitals or aged care facilities
  • a minimum of three hours in length
  • provided by a GP registered in PIP when the teaching sessions took place
  • at a main or additional practice location registered in PIP when the teaching sessions took place

Teaching sessions are not payable:

  • for registrars and junior doctors, nursing, allied health or pharmacy students
  • if the supervising GP is paid for teaching activities through other Australian Government funded teaching programs, such as the John Flynn Placement Program
  • where the practice has closed or withdrawn by the point-in-time date for the payment quarter in which the teaching session was claimed

Practices may still be eligible for the payment if they get payment or support from third parties funded by the government. We’ll consider these on a case-by-case basis.

Practices are eligible for the payment even if they are getting teaching payments from a state or territory government.

Payments and requirements

Practices will get $200 for each 3 hour teaching session. You can claim a maximum of 2 sessions per GP daily.

Practices can only claim $200 for each session, regardless of how many students are in a teaching session.

A rural loading will be added to your payment if your practice is in a rural or remote area. The loading varies with the remoteness of your practice.

Applying

You don’t have to apply for this payment if your practice is already registered for the PIP.

If your practice isn’t registered for the PIP, you can apply using:

You’ll need to logon to HPOS using your Provider Digital Access (PRODA) account details or Public Key Infrastructure (PKI) certificate.

Claiming

Practices can submit teaching payment claims using:

Practices must retain a copy of the teaching payment claims submitted through HPOS for a period of 6 years.

Payments are made each quarter after the teaching claims have been submitted and processed.

We can’t process incorrect or incomplete claim forms.

The form must have the:

  • details of the practice providing the teaching session and be signed by the practice’s owner or authorised contact person after the teaching sessions have taken place
  • details of the university, including university name and a university stamp
  • full name and signature of a university staff member
  • details of the session, including the student’s name, student ID number, the date of the session and the number of sessions, and
  • number of pages associated with the claim

The claim form can be completed by the university or the practice, but each form must be endorsed by the relevant university after the teaching sessions have taken place.

Claim forms must be received by the cut-off date in the table below to get a payment in the next payment quarter.

Payment and cut-off dates for submitting claim forms.

Form submitted by Payment made
24 January February
23 April May
24 July August
24 October November

Organising student placements

We don’t arrange student placements.

Practices should contact their nearest university medical school for information about hosting medical students.

Obligations

Practices need to:

  • keep documentary evidence of the teaching sessions provided to medical students
  • give information to the Department of Health (Health) as part of the ongoing audit process to verify that you have met eligibility requirements
  • make sure information given to us is correct
  • tell us in writing of any changes to practice arrangements at least 7 days before the relevant ‘point-in-time’ date, and
  • nominate an authorised contact person(s) who will confirm, on the practice’s behalf, any changes to information for PIP claims and payments

Rights of review

The PIP has a review of decision process for program decisions. To ask for a review of a decision, the authorised contact person or owners of the practice must complete the Practice Incentives Review of Decision form and submit this to us within 28 days of receiving the decision you’d like reviewed. We’ll review the decision and advise the practice in writing of the outcome.

Practice Incentives Program audits

Health conducts audits of PIP practices each year to ensure practices are meeting the requirements outlined in these guidelines. This may include a review of practice documentation. If requested, practices must provide evidence to support their eligibility and claims for payments.

For the purpose of Health’s audits, practices must retain practice documentation for 6 years. Payments may be recovered if a practice is unable to provide evidence to verify that it meets the eligibility requirements or substantiate claims.

Contact us

For more information contact the Practice Incentives Program.

Disclaimer

These guidelines are for information purposes and provide the basis upon which PIP payments are made. While it is intended that the government will make payments as set out in these guidelines, the making of payments is at its sole discretion. The government may alter arrangements for the PIP at any time and without notice. The government does not accept any legal liability or responsibility for any injury, loss or damage incurred by the use of, reliance on, or interpretation of the information provided in these guidelines.

Page last updated: 11 October 2016

This information was printed Tuesday 6 December 2016 from humanservices.gov.au/health-professionals/enablers/practice-incentives-program-teaching-payment-guidelines It may not include all of the relevant information on this topic. Please consider any relevant site notices at humanservices.gov.au/siteinformation when using this material.