Reports available from the AIR site

The AIR produces a series of statistical, identified and access reports for authorised vaccination providers registered to use the AIR site.

The AIR site can be accessed through the Health Professional Online Services (HPOS).

The reports listed below are made available based on the type of provider that has made the request. The provider type is established when the provider registers with Medicare or the AIR.

  • DDMONCCYY: the date the report was produced
  • Comma Separated Value (CSV): a file format which separates the information using commas. The information can be viewed in a database or spreadsheet application.

Statistical reports

Report code Report name Summary of the statistical report
AIR001A Number of individuals registered with the AIR This report lists the number of individuals currently registered with the AIR, by the locality and age of the individual. The report includes the following options for age breakdown:
  • scheduled age, for example <3 months, 3–4 months, etc.
  • age group, for example 0 months, 1 month, 2 months, etc.
  • birth date range, for example 01/01/2008 to 31/12/2008
AIR002A Number or percentage of individuals who have received valid vaccinations

This report provides statistics on individuals who have received valid vaccinations, identified by locality and age. The information can be broken down by vaccination information, date type and age.

Vaccination information by:

  • disease vaccinated against, for example diphtheria, tetanus
  • vaccine brand code, for example IFHX, CMX, MMRSKB, etc.

Date type by:

  • age calculated at current date, age at the date the report is produced
  • age calculated at vaccination date, age at the date the vaccination was given

Age breakdown by:

  • scheduled age for example <3 months, 3–4 months, etc.
  • age group for example 0 months, 1 month, 2 months, etc.
  • birth date range for example 01/01/2008 to 31/12/2008

Due to the increased volume of data available in the AIR, the maximum immunisation date range  is 10 years. 

AIR002B Number of individuals who have received valid vaccinations by a selected provider This report provides the number of valid vaccinations administered by a specified provider. The information can be broken down by vaccination information, date type and age.

Vaccination information by:
  • disease vaccinated against, for example diphtheria, tetanus, etc.
  • vaccine brand code, for example IFHX, CMX, MMRSKB, etc.

Date type by:

  • age calculated at current date, age at the date the report is produced
  • age calculated at vaccination date, age at the date the vaccination was given

Age breakdown by:

  • scheduled age for example <3 months, 3–4 months, etc.
  • age group for example 0 months, 1 month, 2 months, etc.
  • birth date range, for example 01/01/2008 to 31/12/2008

Due to the increased volume of data available in the AIR, the maximum immunisation date range is 10 years.  

AIR003A Number of individuals whose consent has been withdrawn

This report provides a count and percentage of individuals by locality, who have:

  • opted out of receiving immunisation history statements
  • withdrawn consent for Medicare to pass on immunisation details to a third party
  • lodged a conscientious objection form

In addition, Primary Health Networks can request the report for a particular Primary Health Network identifier.

The report includes the option for age breakdown by birth date range, for example 01/01/2008 to 31/12/2008.

AIR004A Number or percentage of valid vaccinations by provider type

This report provides a number or percentage of vaccinations by provider type.

This information, identified by provider type and locality, can be filtered by vaccination receipt, immunisation and date of birth date ranges.

Primary Health Networks can customise this report.

Due to the increased volume of data available in the AIR, the maximum immunisation date range and the receipt date range is 10 years.

AIR005A Number of providers who have submitted valid vaccination information to the AIR

This report provides the number and percentage of providers who have submitted valid vaccination information to the AIR.

This information is identified by provider type and locality and can be broken down by vaccination receipt date range, for example, 01/01/2009 to 31/03/2009. The report can be customised by provider type.

The maximum receipt date range is 10 years.

Identified reports

Not all providers have access to the provider details file within the report.
Report code Report name Summary of the identified report
AIR010A Due/overdue report by practice

This report identifies individuals due/overdue for immunisation, by PIP practice. The information can be broken down by MBS service date range. The following options are available:

  • individuals overdue for an immunisation service
  • individuals currently due for an immunisation service

These options can also include an age breakdown by:

  • a specified age range
  • individuals who are overdue for an immunisation service for a specific disease

Output options available:

  • individual’s details - name, address and overdue status
  • immunisation history of each individual - all vaccines recorded on the AIR at the time the report is produced
  • due/overdue antigens - due/overdue date and antigens for each individual on the report
  • provider's details - name, address and phone number of providers who have given vaccinations to the individuals reported and details of the information provider
  • natural immunity/medical contraindication details

Due to the increased volume of data available in the AIR, the maximum age breakdown range is 10 years. 

AIR011A Due/overdue report by locality
  • This report identifies individuals due/overdue for immunisation, by their locality. The information can be broken down by postcode or a postcode range.

The following options are available:

  • individuals overdue for an immunisation service by a specified number of days
  • individuals currently due for an immunisation service

These options can also include a breakdown by:

  • a specified age range
  • individuals who are overdue for an immunisation service for a specific disease

Due to the increased volume of data available in the AIR, the maximum age breakdown range is 10 years.  

AIR011B Due/overdue report by provider

This report identifies individuals due/overdue for immunisation, by a vaccination provider. The provider requesting the report must have immunised the individual at least once. The following options are available:

  • individuals overdue for an immunisation service
  • individuals currently due for an immunisation service
  • all individuals immunised by the specified provider - this is a maximum 12 month date range based on receipt of encounters

These options can also include an age breakdown by a specified date of birth range.

Output options available:

  • individual’s details - name, address and overdue status
  • immunisation history of each individual - all vaccines recorded on the AIR at the time the report is produced
  • due/overdue antigens - due/overdue date and antigens for each individual on the report
  • provider details - name, address and phone number of providers who have given vaccinations to the individuals reported and details of the information provider
  • natural immunity/medical contraindication details

Due to the increased volume of data available in the AIR, the maximum age breakdown range is 10 years. 

AIR012A Database exchange report

This report allows providers to check they have accurate and up to date records for specific patients. Providers can to upload a file containing details of up to 300 individuals displayed in CSV format. A unique match must be made between the uploaded record and the individual’s registration on the AIR for the individual’s update to be included in the report.

Output options available:

  • individual’s details - name, address and overdue status
  • immunisation history of each individual - all vaccines recorded on the AIR at the time the report is produced
  • due/overdue antigens - due/overdue date and antigens for each individual on report
  • provider details - name, address and phone number of providers who have given vaccinations to the individuals reported and details of the information provider
  • natural immunity/medical contraindication details

The returned file also lists the individuals included in the uploaded file that could not be matched to a record on the AIR, which may be due to a restriction placed on releasing the  individual’s details.

AIR015A History update report

This report identifies individuals where the immunisation information or service was supplied or administered by other providers, within a locality. The information in the report can be used to make sure providers have up-to-date and accurate records. The information can be broken down according to the date the information was processed on the AIR, for example 01/03/2009 to 31/03/2009.

This report is produced in CSV format only and does not necessarily include the individual’s complete immunisation history. Immunisation episodes are displayed only where the information provider or vaccination provider (depending on the option selected) is not the requesting provider, and the data was processed within the information date range.

Output options available:

  • individual’s details - name, address and overdue status
  • immunisation history of each individual
  • due/overdue antigens - due/overdue date and antigens for each individual on report
  • provider's details - name, address, and phone number of providers who have given vaccinations to the individuals reported and details of the information provider
  • natural immunity/medical contraindication details
AIR016A Provider contact details

This report is produced in CSV format and provides a list of provider's contact details identified by locality. The report breaks down the information by the type of provider for example general practitioners and general practices and/or public provider types.

Once the type of provider has been selected, the report can be produced according to the type of participation, including:

  • providers who have submitted data to the AIR
  • providers who have not submitted data to the AIR
  • all providers registered

If the selection is made to include providers who have or have not submitted information to the AIR, the number of months since the information has or has not been submitted, or a date range in which information was or was not submitted, must be specified.

The output for general practitioners and general practices displays the:

  • provider number
  • registration type
  • name, address and phone number

The output for public provider types displays the:

  • provider number
  • registration type
  • business name, address and phone number
AIR018A Immunisation practice report for Primary Health Networks

The report identifies practices registered for the Practice Incentives Program within the Primary Health Network boundaries at the time the report is produced. 

The report shows if the practice received the AIR010A report.

AIR021A Due/overdue report

This report enables general practitioners (GPs) to follow up individuals who are classified as due or overdue for one or more antigens. The report identifies individuals for all current practice locations the GP has when requesting the report.

Information from Medicare and the AIR is used to determine if an individual is to be included in a GP's report. Individuals who have attended the GP for a Medicare service in the last 12 months are included if their immunisation history meets the criteria identified in the report parameters.

The following options are available:

  • individuals overdue for an immunisation service
  • individuals currently due for an immunisation service
  • individuals who attended for a Medicare service in the last 12 months

These options can also include a breakdown by:

  • a specified age range
  • individuals who are overdue for an immunisation service for a specific disease

Access report

Report code Report name Summary of the access report
AIR031A Internet access statement Statements are automatically produced and made available online each month, once requested, for providers who have accessed the AIR site in the past month. Providers are encouraged to look through the statement thoroughly and notify the AIR of any unauthorised access.

AIR contacts

For more information contact us at the AIR internet helpdesk or AIR general enquiries line.

Page last updated: 5 December 2016

This information was printed Monday 5 December 2016 from humanservices.gov.au/health-professionals/enablers/reports-available-acir-secure-website It may not include all of the relevant information on this topic. Please consider any relevant site notices at humanservices.gov.au/siteinformation when using this material.