Verify your identity for PRODA with your birth certificate

How to verify your identity for PRODA with an original or a certified copy of your birth certificate issued by an Australian state or territory.

To verify your identity through the Document Verification Service (DVS) using a marriage certificate, certain information from the certificate is required. This information can vary in location depending on the state or territory it was issued in.

Key Information required

To verify your identity using a birth certificate, certain information is required:

  • Registration number - a unique number specific to the registration of a birth. Its location differs on each state and territory certificate
  • Date of registration - the date that the birth was registered
  • Year of registration - the year the birth was registered
  • Date printed - the date that the birth certificate was printed. Not all birth certificates have this information , and
  • Certificate number - a unique number specific to the certificate. Its location differs on each state and territory certificate

Australian Capital Territory

You can electronically verify Australian Capital Territory (ACT) birth certificates back to 1930.

Birth certificates issued from 1930 to May 2002

The registration year and registration number are mandatory.

  • The registration year is the year in the registration date. It will be the year referenced in text, such as ‘registered in Canberra, the 6th day of August 1985’
  • The registration number is on the top right hand side of the certificate and is the second number listed after the forward slash

Birth certificates issued from May 2002 to the present

The registration year, registration number and certificate number are mandatory.

  • The registration year is in the registration date. It is on the seventh row of the certificate. You will only need to use the year listed
  • The registration number is also in the seventh row of the certificate and on the right hand side above the registration date. It is an 8 digit number
  • The certificate number is on the left hand side under the ACT Registrar General’s Office seal

For further guidance and example images of birth certificates visit the Unique Student Identifier (USI) website.

New South Wales

You can electronically verify New South Wales (NSW) birth certificates back to 1914.

Birth certificates issued from 1914 to 1951

The registration year and registration number are mandatory.

  • The registration year is on the top right hand side of the certificate
  • The registration number is on the top right hand side of the certificate. It is the second number listed after the forward slash and will be up to 6 digits

Birth certificates from issued from 1952 to 1992

The registration year and registration number are mandatory.

  • The registration year is in the seventh row in the registering authority section, after the date and month
  • The registration number is on the top right hand side of the certificate and is the first number. It will be up to 6 digits

Birth certificates issued from 1992

  • The registration year is on the top right hand side of the certificate, after the registration number
  • The registration number is on the top right hand side of the certificate and is the first number. It will be up to 6 digits

For further guidance and example images of birth certificates visit the Unique Student Identifier (USI) website.

Northern Territory

You can electronically verify Northern Territory (NT) birth certificates back to 1870.

Certificate numbers are required on all certificates issued on or after 12 July 1999.

Birth certificates issued from 1870 to 1986

The registration year and registration number are mandatory.

The registration year will be in 1 of 3 locations:

  • the year from the date of issue near the bottom of the certificate
  • the bottom right hand side of the certificate, following the Deputy Registrar’s signature, or
  • in the middle section with the place and date of registration

The registration number has a prefix of NT, NN, NNA, NCA, or CA. Following this is a number in the form of 123/45. The number after the forward slash is the only number you need to enter.

However, some NT certificates may have registration numbers in different formats:

Certificates issued from Registration number may be in the form (example) Number you need to enter (example)
1940 to 1949 page 121 book 1 1
1950 to 1959 93/93/21 21
1960 to 1969 136 book 40 40
1970 to 1979 N.T.232.70 | 775/155/18 70 | 18
1980 to 1989 1631/3234/17B 17 - do not include any letters

The registration number can be found in:

  • the top right hand corner of the certificate
  • the middle section of the top of the certificate before the words ‘In Register of Births’
  • different sections of the certificate, such as next to the date of birth column on the left hand side or at the bottom of the certificate next to the Registrar’s signature if you have a hand written certificate, or
  • the second column noted as the number in the register

Birth certificates issued from 1987 to 11 July 1999

The registration year and registration number are mandatory.

The registration year can be found:

  • after the location where the certificate was registered, or
  • on the right hand side above the Registrar’s signature

The registration number:

  • can be found at the top right hand side of the certificate
  • has the prefix B or D followed by a number in the form of 2000/00001. Only enter the numbers after the forward slash
  • for certificates issued from 1987 to 1989 the registration number may be in the form of 1631/3234/17B. Only enter the last number and make sure you do not include any letters i.e. 17 in this example.

Birth certificates issued from 12 July 1999

The registration year, registration number and certificate number are mandatory.

  • The registration year is in the eighth row in the second column. Use the year referred to in the date and place
  • The registration number is in the eighth row and will be 8 digits
  • The certificate number is at the bottom of the certificate on the left hand side

For further guidance and example images of birth certificates visit the Unique Student Identifier (USI) website.

Queensland

You can electronically verify Queensland (Qld) birth certificates back to 1953.

Birth certificates issued from 1953 to 30 June 1996

The registration year and registration number are mandatory.

The registration date is located either in the:

  • seventh row of column 3 on the certificate in the section titled Registrar, or
  • sixth row of column 2 on the certificate in the section titled Registrar, to the right of the heading Date of registration

Use the entire date - for example, 26 February 1997 will be entered as 26/02/1997.

The registration year is the date of registration. Use the year only from this date.

Birth certificates issued from 1 July 1996

The registration year and registration number are mandatory.

The registration number is located in either of the following places:

  • in the first row of column 3, and can contain up to 6 digits, or
  • on the top right hand side of the certificate. It is the second number noted after the forward slash. The registration number can contain up to 6 digits

The registration date is located in the:

  • seventh row of column 3 on the certificate in the section titled ‘Registrar’, or
  • sixth row of column 2 on the certificate in the section titled Registrar, to the right of the heading titled ‘Date of registration’

Use the entire date - for example, 26 March 1974 will be entered as 26/03/1974.

The registration year is the date of registration. Use the year only from this date.

For further guidance and example images of birth certificates visit the Unique Student Identifier (USI) website.

South Australia

You can electronically verify South Australian (SA) birth certificates back to 1944.

Birth certificates issued from 1944

The registration year and registration number are mandatory.

Date of issue and certificate number are required for certificates with a registration date after 1 November 1999.

SA birth certificates have 5 variations:

Variation 1

  • The registration year is in the section titled ‘Registration’. Use the year only from this date
  • The registration number is in the section titled ‘Registration’ and will be 8 digits
  • The date of issue is after the statement by the Registrar, at the bottom of the certificate
  • The certificate number is at the bottom under the seal

Variation 2

  • The registration year is next to the signature of the District Registrar. Use the year only from this date
  • The registration number is in the first row of the certificate on the far right hand side
  • The date of issue is the date after the statement by the Registrar

Variation 3

  • The registration year is just above or next to the signature of the District Registrar. Use the year only from this date
  • The registration number is in the first row of the certificate on the far right hand column and will be 8 digits
  • The date of issue is the date to the right of the statement by the Registrar

Variation 4

The registration year is above the signature of the Registrar. Use the year only from this date  

  • The registration number is in the bottom section of the certificate on the right hand side and will be 8 digits
  • The date of issue is the date to the right of the statement by the Registrar

Variation 5

  • The registration year is in the section titled registration. Use the year only from this date
  • The registration number is in the section titled registration and will be up to 8 digits
  • The date of issue is at the bottom of the certificate after the words ‘Given under my hand and seal this’
  • The certificate number is on the left hand side under the seal

For further guidance and example images of birth certificates visit the Unique Student Identifier (USI) website.

Tasmania

You can electronically verify Tasmanian (Tas.) birth certificates back to 1970.

Birth certificates issued from 1970

Registration numbers are required on all certificates with a registration date after 1 November 1999.

  • The registration year is on the top right hand side of the certificate and is the number noted after the forward slash
  • The registration date is in the sixth row of the second column. Use the entire date. Where the date is 26 February 1997, enter 26/02/1997
  • The registration number is on the top right hand side of the certificate and it is the first number noted. The registration number can contain up to 5 digits. If an alphabetic character appears, do not enter it

For further guidance and example images of birth certificates visit the Unique Student Identifier (USI) website.

Victoria

You can electronically verify Victorian (Vic.) birth certificates back to 1929.

Birth certificates issued from 1929

The registration year and registration number are mandatory.

  • The registration year is on the top right hand side of the certificate and is the number after the forward slash in the format YYYY
  • The registration number is on the top right hand side of the certificate and is the first number noted before the registration year. If an alphabetic character appears in the registration number, do not enter it

For further guidance and example images of birth certificates visit the Unique Student Identifier (USI) website.

Western Australia

You can electronically verify Western Australian (WA) birth certificates back to 1930.

Births registered before 1974 have been gradually converted into electronic format. The look of a birth certificate from before 1974 will vary depending on whether it was:

  • issued from the original, paper-based record before the conversion to electronic format, or
  • if it was computer-generated from the converted record

The registration year and registration number are mandatory.

Registration number re-formatting requirements

There are a number of cases where you may need to re-format the registration number so it becomes a 7 digit number. This may require you to convert the District name to a District code by looking it up in the WA District list. The district name can appear in the section of the birth certificate that refers to when and where the registration took place. If it is not under the district name column, look in the ‘District the Birth was Registered’ column.

Issue date Example Change/s required
1930-1950 Registration number appears in the ‘No.’ column e.g. 123
The district appears in the heading ‘BIRTHS
in the (e.g. Esperance) District of Western Australia’

1. Look up the WA District List for District name specified on the Birth Certificate to obtain the
associated 2 digit code for that district e.g. Esperance equates to 25

2. Pad the registration number out to 5 digits by adding zeros to the beginning e.g. 123 becomes 00123

3. Add the District code in front of padded registration number to form the
required 7 digit registration number e.g. 2500123

Alternative
1930-1961
Registration number appears in the ‘No.’ column
e.g. 45 The district appears in the ‘When and Where Registered’ column e.g. Subiaco

1. Look up the WA District List for District name specified on the Birth Certificate to
obtain the associated 2 digit code for that district e.g. Subiaco equates to 59

2. Pad the registration number out to 5 digits by adding zeros to the beginning e.g. 45 becomes 00045

3. Add the District code in front of padded registration number to
form the required 7 digit registration number e.g. 5900045

1951-
26/11/2001
Registration number appears in column 1 in the form 00/000/00/X e.g. 1/234/56/X

1. The number before the first slash ('/') is the District code if it is only 1 digit
it needs to be padded to 2 digits with a leading zero e.g. 1 becomes 01

2. The numeric value between the first and second slash ('/')is the registration number
this needs to be padded to 5 digits with leading zeroes e.g. 234 becomes 00234

3. Add the District code in front of padded registration number to
form the required 7 digit registration number e.g. 0100234

Alternative
1961-1983
Registration number appears in column 1 in the form 00/00 e.g. 48/68

1. The number before the slash ('/') is the registration number
it needs to be padded to 5 digits with leading zeroes e.g. 48 becomes 00048

2. The District code is defaulted to 99 despite the listed place where the birth was registered

3. Add the District code in front of padded registration number to form the
required 7 digit registration number e.g. 9900048

Alternative
1961-1983
Registration number appears top right in the form
0000000/YYYY or 0000000X/YYYY e.g. 1234567X/2008
1. The number before the slash ('/') is the registration number.
If an alpha character is present it is ignored and if required the number is padded to
7 digits with leading zeroes e.g. 1234567X
becomes 1234567 no zeroes are added as it is already 7 digits

Birth certificates from 1930 to 1983 can have slight variations - these include a shift in the location of the registration number or year:

Birth certificates issued from 1930 to 1950

  • The registration year is on the top left hand corner of the certificate
  • The registration number is formed by putting the 2 digit district number and the 5 digit registration number together to form a 7 digit number
  • The district number is on the right of the registration year. If the district is not displayed as a number, you can convert it using the WA District List
  • The registration number is in the second row of the first column on the left hand side of the certificate. If there are not 7 digits, add zeros to the beginning of the registration number so it makes up to 7. If the district number is 12 and the registration number is 123, the 7 digit number to be entered is 1200123

Alternative birth certificates issued from 1930 to 1961

  • The registration year is under the heading ‘When and Where Registered’. Use the year only from this date
  • The registration number is formed by putting the 2 digit district number and the 5 digit registration number together to form the 7 digit number
  • The registration district is under the heading ‘When and Where Registered’ after the registration date. You can convert it a district number using the WA District List
  • The registration number is in the second row of the first column on the left hand side of the certificate. If there are not 7 digits, add zeros to the beginning of the registration number so it makes up to 7. If the district number is 12 and the registration number is 123, the 7 digit number to be entered is 1200123

Birth certificates issued from 1951 to 1962

  • The registration year is on the top left hand corner of the certificate
  • The registration number is in the first row on the far right hand column
  • The registration number is formed by using the first 2 sections of the number. There should be 2 and 5 digits. If there are not 7 digits, add a 0 to the beginning, and then replace the slash with zeros to create 7. For example, where the registration number appears as 1/123/00/X, only use 1/123 and add zeros to look like 0100123

Alternative birth certificates issued from 1961 to 1983

Birth certificates from this time have less information than the usual birth registration certificates and do not contain the usual registration district numbering methods.

  • The registration year is in the first row of the certificate on the far right hand column. Use the number after the forward slash. Where the registration number appears as 48/68, the registration year will be 1968
  • The registration number is formed by putting 99 in front of the 5 digit registration number together to form a 7 digit number
  • The registration number is in the first row of the certificate on the far right hand column. Use the first number before the forward slash. Add zeros to the beginning of the registration number to create a 5 digit number. Where the registration number appears as 48/68, the 7 digit registration number will be 9900048

Birth certificates issued from 1963 to 1983

  • The registration year is noted by the number in the third section of the registration number. Where the registration number appears as 12/345/67/X the registration year will be 1967
  • The registration number is in the first row of the certificate on the far right hand column
  • The registration number is formed by removing the forward slash between the first 2 sections. There should be 2 and 5 digits respectively. If there are not 7 digits in total, add zeros to the beginning of the second number to create 5 digits. Where the registration number appears as 12/345/67/X, only use 12/345 and add zeros to be 1200345

Birth certificates issued from 1983 to 26 November 2001

  • The registration year is noted by the number in the third section. Where the registration number appears as 49/212/90/X, the registration year will be 1990
  • The registration number is in the first row of the certificate
  • The registration number is formed by removing the forward slash between the first 2 sections. There should be 2 and 5 digits respectively. If there is not 7 digits in total, replace the slash with enough zeros to make 7. Where the registration number appears as 49/212/90/X, only use 49/212 and use zeros to be 4900212 to make a 7 digit number

Birth certificates issued after 26 November 2001

This includes reissues of certificates dating back to 1930.

  • The registration year is on the top right hand side of the certificate and is the number noted in the format YYYY
  • The registration number is on the top right hand side of the certificate and is the first number noted
  • If it is less than 7 digits, add zeros to the beginning of the number. If an alphabetic character appears in this number, do not enter it. Where the registration number is 1234567W, the number to be entered would be 1234567

For further guidance and example images of birth certificates visit the Unique Student Identifier (USI) website.

Page last updated: 15 November 2016

This information was printed Sunday 4 December 2016 from humanservices.gov.au/health-professionals/enablers/verify-your-identity-proda-your-birth-certificate It may not include all of the relevant information on this topic. Please consider any relevant site notices at humanservices.gov.au/siteinformation when using this material.