Australian Immunisation Register for health professionals
Information for vaccination providers about the Australian Immunisation Register (AIR).
We administer the Australian Immunisation Register (AIR), formerly the Australian Childhood Immunisation Register (ACIR), on behalf of the Department of Health. The AIR is a national register that records vaccinations given to people of all ages in Australia. Recognised vaccination providers send their patient’s immunisation details to the AIR. Vaccination providers get a payment for a completed vaccination schedule given to children under 7 years of age. This is referred to as an ‘information payment’.
- is used to monitor immunisation coverage levels and service delivery, and to identify regions at risk during disease outbreaks
- can provide reports to you on request to help identify individuals who are due or overdue for immunisation, and
- makes an information payment to vaccination providers who administer and notify the AIR of a completed vaccination schedule for children under 7 years of age
Data from the AIR:
- lets you check the immunisation status of an individual, regardless of where they were immunised
- is used to provide an Immunisation History Statement
- provides information about a child's immunisation status to help determine eligibility for Child Care Benefit, Child Care Rebate and Family Tax Benefit Part A supplement, and
- is used to measure coverage at a national, state, territory and local level
You get an information payment when you complete a vaccination schedule for an eligible individual and notify the AIR. It must be a National Immunsation Program (NIP) vaccine which is age based.
View the National Immunisation Program Schedule on the Department of Health Immunise Australia Program website.
- The information payment is up to $6 per completed immunisation schedule for children under 7 years of age
- Information payments to vaccination providers are made by Electronic Funds Transfer at the end of each calendar month
- To receive payment, complete an Australian Immunisation Register Bank Account Details for Vaccination Providers form. You can also supply these details when you register as a vaccination provider with the AIR
- Update your bank account details on the AIR:
- You’ll get a Statement of Payment listing the payments made for information received by the AIR. The statement also includes details of any services where more information is needed. You can make changes on the relevant page of your statement, scan it and email it to the AIR. Alternatively, you can post or fax.
Catch up incentive payments for vaccination providers
We’ll pay an additional $6 incentive payment to vaccination providers who follow up and vaccinate children under 7 years of age who are more than 2 months overdue for their childhood vaccinations.
You’ll be eligible to get a catch up payment if
- the child has received all the scheduled vaccines for that NIP schedule point, ie. either at 2, 4, 6, 12, 18 months or 4 years; and;
- you are the provider that completed the catch up schedule and reported it to the AIR.
This payment recognises the time spent identifying children in your practice who are overdue for vaccinations and calling the child in to get the catch up vaccines.
This is on top of the existing $6 payment for notifying information to the AIR.
Identifying overdue children
There are a number of reports available from the AIR website to help you identify children who are overdue for immunisation, including:
- ACIR010A - AIR Due/Overdue Practice Report
- ACIR011A - Due/Overdue report by locality
- ACIR011B - Due/overdue report by vaccination provider
To get these reports go to accessing the AIR using HPOS.
We’ll pay the catch up incentive payment monthly, at the same time as the standard AIR notification payments. It’ll also be included on the monthly AIR statement of payment.
The Department of Health is responsible for the Immunise Australia Program. The program aims to increase national immunisation rates by funding free vaccination programs and communicating information about immunisation to the public and health professionals. The National Immunisation Program (NIP) Schedule specifies the ages individuals in Australia should get certain vaccinations.
Go to the National Immunisation Program Schedule on the Department of Health Immunise Australia Program website.
State and territory health departments provide specific jurisdictional information about immunisation. For more information about this, go to your state health department website:
The Australian Immunisation Handbook lists valid medical reasons why an individual can’t be immunised. If the individual meets these requirements, you can approve a medical exemption. Parents and guardians may use the medical exemption to meet the immunisation requirements for Child Care Benefit, Child Care Rebate and Family Tax Benefit Part A supplement.
The immunisation exemptions are:
- medical contraindication: using the Australian Immunisation Handbook guidelines, you make the decision that the individual cannot be immunised due to an approved medical condition, and
- natural immunity to a disease: in your professional opinion, the individual doesn’t need a vaccine because they have a natural immunity to the disease
Complete the Australian Immunisation Register - Immunisation Medical Exemption form to identify which vaccines the individual can’t have, whether the contraindication is temporary or permanent, or identify which vaccines the individual doesn’t require due to natural immunity. The AIR will only accept medical exemptions on the current department approved form from general practitioners.
Individuals enrolled in Medicare are automatically included on the AIR. Individuals who aren’t eligible to enrol in Medicare can be added to the AIR when you provide details of a vaccination.
To ensure the accuracy of our data, it’s important to remind patients to notify Medicare of any change to their address and other details.
If you’re a general practitioner, you’re automatically recognised as a vaccination provider and authorised to send or get immunisation data from the AIR. When sending information to the AIR, supply your Medicare provider number for the location where the vaccination is given.
If you’re not a general practitioner, you may still be recognised as a vaccination provider. Complete the Australian Immunisation Register - Application to Register as a Vaccination Provider form and send it to your state or territory health department for approval. When the AIR get the approved form, a unique AIR registration number is allocated to identify you as a vaccination provider.
You’ll get a letter detailing your AIR registration number. Use this number when you send immunisation details to the AIR.
Only you, as a recognised vaccination provider, can submit immunisation information to the AIR. Vaccinations given to an individual while overseas can only be recorded on the AIR if they’re submitted by a vaccination provider practicing in Australia.
The accuracy of the AIR depends on how quickly we get the correct information from vaccination providers. You should submit information to the AIR at the time of vaccination.
Delays in submitting data, particularly childhood immunisations, can result in incomplete Immunisation History Statements, and the loss of a family's eligibility for Child Care Benefit, Child Care Rebate or Family Tax Benefit Part A supplement.
Only vaccinations given after 1 January 1996, when the AIR began, can be recorded. Use an individual’s Medicare card and reference number to identify them on the AIR to submit vaccination information.
If an individual is not enrolled in Medicare, supply their full name, date of birth, gender and address so an accurate record can be created on the AIR.
How to submit information
When a vaccination is given to an individual, details should be submitted promptly on the AIR.
Submit information using:
- Practice Management Software (PMS): Data is transferred directly from your PMS to the AIR. Download the latest version of your PMS after 1 October 2016. Check with your software vendor if you experience difficulties.
- If you have a Medicare Provider Number: Use Health Professionals Online Services (HPOS) to access the AIR site and submit data using the Identify and Record Encounter function.
- If you do not have a Medicare Provider Number: Register to get a username and password and then login to the AIR site and submit data using the Australian Immunisation Register Identify and Record Encounter; function.
- If you submit manually: Complete the Australian Immunisation Register Immunisation Encounter Header form with the Australian Immunisation Register Immunisation Encounter form, or an Australian Immunisation Register immunisation history form and email us
The AIR produces a series of statistical, identified and access reports for authorised vaccination providers registered to use the AIR site.
The AIR national due and overdue rules for immunisation information provides information on the AIR’s rules, based on the Australian Immunisation Handbook, to help you better understand the operations of the AIR.
Vaccine codes are available for use in software products that can send claims to the Australian Immunisation Register (AIR) through Medicare online claiming.