Annual Report 2016-17

Appendix H - Compliance index

Table: Appendix H

PGPA Rule Reference

Part of Report

Description

Requirement

Page number(s) in this report

17AD(g)

Letter of transmittal

 

17AI

 

A copy of the letter of transmittal signed and dated by accountable authority on date final text approved, with statement that the report has been prepared in accordance with section 46 of the Act and any enabling legislation that specifies additional requirements in relation to the annual report.

Mandatory

XIV

17AD(h)

Aids to access

17AJ(a)

Contents

Table of contents.

Mandatory

III-IX

17AJ(b)

Index

Alphabetical index.

Mandatory

299

17AJ(c)

Glossary

Glossary of abbreviations and acronyms.

Mandatory

293

17AJ(d)

Compliance Index

List of requirements.

Mandatory

284-292

17AJ(e)

Preliminary information

Details of contact officer.

Mandatory

II

17AJ(f)

Preliminary information

Entity’s website address.

Mandatory

II

17AJ(g)

Preliminary information

Electronic address of report.

>

Mandatory

II

17AD(a)

Review by accountable authority

17AD(a)

Secretary’s Review

A review by the accountable authority of the entity.

Mandatory

X-XIII

17AD(b)

Overview of the entity

17AE(1)(a)(i)

1.1 Our Department

A description of the role and functions of the entity.

Mandatory

2-3

17AE(1)(a)(ii)

1.8 Organisational Structure

A description of the organisational structure of the entity.

Mandatory

12-13

17AE(1)(a)(iii)

1.1 Our Department

A description of the outcomes and programmes administered by the entity.

Mandatory

2

17AE(1)(a)(iv)

1.1 Our Department

A description of the purposes of the entity as included in corporate plan.

Mandatory

2

17AE(1)(b)

1.2 Portfolio Structure

An outline of the structure of the portfolio of the entity.

Portfolio departments—mandatory

4-5

17AE(2)

 

Where the outcomes and programs administered by the entity differ from any Portfolio Budget Statement, Portfolio Additional Estimates Statement or other portfolio estimates statement that was prepared for the entity for the period, include details of variation and reasons for change.

If applicable, Mandatory

Nil to report

17AD(c)

Report on the Performance of the entity

 

Annual performance statements

17AD(c)(i); 16F

Appendix A Annual Performance Statement

Annual performance statement in accordance with paragraph 39(1)(b) of the Act and section 16F of the Rule.

Mandatory

240-258

17AD(c)(ii)

Report on Financial Performance

 

17AF(1)(a)

6.1 Financial Overview

A discussion and analysis of the entity’s financial performance.

Mandatory

198-201

17AF(1)(b)

Appendix E Resource Statements

A table summarising the total resources and total payments of the entity.

Mandatory

273-276

17AF(2)

 

If there may be significant changes in the financial results during or after the previous or current reporting period, information on those changes, including: the cause of any operating loss of the entity; how the entity has responded to the loss and the actions that have been taken in relation to the loss; and any matter or circumstances that it can reasonably be anticipated will have a significant effect on the entity’s future operation or financial results.

If applicable, Mandatory.

Nil to report

17AD(d)

Management and Accountability

 

Corporate Governance

17AG(2)(a)

Letter of Transmittal (draft)

Information on compliance with section 10 (fraud systems)

Mandatory

XIV

17AG(2)(b)(i)

Letter of Transmittal (draft)

A certification by accountable authority that fraud risk assessments and fraud control plans have been prepared.

Mandatory

XIV

17AG(2)(b)(ii)

Letter of Transmittal (draft)

A certification by accountable authority that appropriate mechanisms for preventing, detecting incidents of, investigating or otherwise dealing with, and recording or reporting fraud that meet the specific needs of the entity are in place.

Mandatory

XIV

17AG(2)(b)(iii)

Letter of Transmittal (draft)

A certification by accountable authority that all reasonable measures have been taken to deal appropriately with fraud relating to the entity.

Mandatory

XIV

17AG(2)(c)

5.1 Governance

An outline of structures and processes in place for the entity to implement principles and objectives of corporate governance.

Mandatory

156-164

17AG(2)(d) - (e)

 

A statement of significant issues reported to Minister under paragraph 19(1)(e) of the Act that relates to non-compliance with Finance law and action taken to remedy non-compliance.

If applicable, Mandatory

Nil to report

 

External Scrutiny

17AG(3)

5.3 External Scrutiny

Information on the most significant developments in external scrutiny and the entity’s response to the scrutiny.

Mandatory

166-169

17AG(3)(a)

5.3 External Scrutiny

Information on judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner that may have a significant effect on the operations of the entity.

If applicable, Mandatory

173-175

17AG(3)(b)

5.3 External Scrutiny

Information on any reports on operations of the entity by the Auditor-General (other than report under section 43 of the Act), a Parliamentary Committee, or the Commonwealth Ombudsman.

If applicable, Mandatory

167-169

17AG(3)(c)

 

Information on any capability reviews on the entity that were released during the period.

If applicable, Mandatory

Nil to report

 

Management of Human Resources

17AG(4)(a)

Part 4: People

An assessment of the entity’s effectiveness in managing and developing employees to achieve entity objectives.

Mandatory

128-154

17AG(4)(b)

Part 4: People
Part 7: Appendix C

Staffing Statistics

Statistics on the entity’s APS employees on an ongoing and non-ongoing basis; including the following:

  •           Statistics on staffing classification level;
  •           Statistics on full-time employees;
  •           Statistics on part-time employees;
  •           Statistics on gender;
  •           Statistics on staff location;
  •           who identify as Indigenous.

Mandatory

128-154

17AG(4)(c)

Appendix C Staffing Statistics

Information on any enterprise agreements, individual flexibility arrangements, Australian workplace agreements, common law contracts and determinations under subsection 24(1) of the Public Service Act 1999.

Mandatory

XIII, 150-151, 270

17AG(4)(c)(i)

Part 4: People

4.6 Management of Human Resources;

Appendix C Staffing Statistics

Information on the number of SES and non-SES employees covered by agreements etc identified in paragraph 17AG(4)(c).

Mandatory

143, 150, 270

17AG(4)(c)(ii)

Appendix C Staffing Statistics

The salary ranges available for APS employees by classification level.

Mandatory

268

17AG(4)(c)(iii)

Appendix C Staffing Statistics

A description of non-salary benefits provided to employees.

Mandatory

269

17AG(4)(d)(i)

Appendix C Staffing Statistics

Information on the number of employees at each classification level who received performance pay.

If applicable, Mandatory

269

Nil to report

17AG(4)(d)(ii)

Appendix C Staffing Statistics

Information on aggregate amounts of performance pay at each classification level.

If applicable, Mandatory

269

Nil to report

17AG(4)(d)(iii)

Appendix C Staffing Statistics

Information on the average amount of performance payment, and range of such payments, at each classification level.

If applicable, Mandatory

269

Nil to report

17AG(4)(d)(iv)

Appendix C Staffing Statistics

Information on aggregate amount of performance payments.

If applicable, Mandatory

269

Nil to report

 

Assets Management

17AG(5)

5.5 Corporate Services

An assessment of effectiveness of assets management where asset management is a significant part of the entity’s activities.

If applicable, mandatory

185

 

Purchasing

17AG(6)

5.7 Purchasing

An assessment of entity performance against the Commonwealth Procurement Rules.

Mandatory

190

17AG(7)(a)

5.8 Consultancy contrats

A summary statement detailing the number of new contracts engaging consultants entered into during the period; the total actual expenditure on all new consultancy contracts entered into during the period (inclusive of GST); the number of ongoing consultancy contracts that were entered into during a previous reporting period; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST).

Mandatory

192

17AG(7)(b)

5.8 Consultancy contracts

A statement that “During [reporting period], [specified number] new consultancy contracts were entered into involving total actual expenditure of $[specified million]. In addition, [specified number] ongoing consultancy contracts were active during the period, involving total actual expenditure of $[specified million]”.

Mandatory

192

17AG(7)(c)

5.8 Consultancy contracts

A summary of the policies and procedures for selecting and engaging consultants and the main categories of purposes for which consultants were selected and engaged.

Mandatory

192

17AG(7)(d)

5.8 Consultancy contracts

A statement that “Annual reports contain information about actual expenditure on contracts for consultancies. Information on the value of contracts and consultancies is available on the AusTender website.”

Mandatory

192

 

Australian National Audit Office Access Clauses

17AG(8)

5.2 ANAO access clause

If an entity entered into a contract with a value of more than $100 000 (inclusive of GST) and the contract did not provide the Auditor-General with access to the contractor’s premises, the report must include the name of the contractor, purpose and value of the contract, and the reason why a clause allowing access was not included in the contract.

If applicable, Mandatory

Nil to report

 

Exempt contracts

17AG(9)

5.9 Exempt contracts

If an entity entered into a contract or there is a standing offer with a value greater than $10 000 (inclusive of GST) which has been exempted from being published in AusTender because it would disclose exempt matters under the FOI Act, the annual report must include a statement that the contract or standing offer has been exempted, and the value of the contract or standing offer, to the extent that doing so does not disclose the exempt matters.

If applicable, Mandatory

Nil to report

 

Small business

17AG(10)(a)

5.7 Purchasing

A statement that “[Name of entity] supports small business participation in the Commonwealth Government procurement market. Small and Medium Enterprises (SME) and Small Enterprise participation statistics are available on the Department of Finance’s website.”

Mandatory

190

17AG(10)(b)

5.7 Purchasing

An outline of the ways in which the procurement practices of the entity support small and medium enterprises.

Mandatory

190-191

17AG(10)(c)

5.7 Purchasing

If the entity is considered by the Department administered by the Finance Minister as material in nature—a statement that “[Name of entity] recognises the importance of ensuring that small businesses are paid on time. The results of the Survey of Australian Government Payments to Small Business are available on the Treasury’s website.”

If applicable, Mandatory

190

 

Financial Statements

 

17AD(e)

6.2 Financial Statements

Inclusion of the annual financial statements in accordance with subsection 43(4) of the Act.

Mandatory

205-238

17AD(f)

Other Mandatory Information

 

17AH(1)(a)(i)

Appendix D Advertising and market research

If the entity conducted advertising campaigns, a statement that “During [reporting period], the [name of entity] conducted the following advertising campaigns: [name of advertising campaigns undertaken]. Further information on those advertising campaigns is available at [address of entity’s website] and in the reports on Australian Government advertising prepared by the Department of Finance. Those reports are available on the Department of Finance’s website.”

If applicable, Mandatory

271

Nil to report

17AH(1)(a)(ii)

Appendix D Advertising and market research

If the entity did not conduct advertising campaigns, a statement to that effect.

If applicable, Mandatory

271

17AH(1)(b)

5.10 Grants

A statement that “Information on grants awarded to [name of entity] during [reporting period] is available at [address of entity’s website].”

If applicable, Mandatory

Nil to report

17AH(1)(c)

4.7 Carer Recognition Act 2010 and Disability Reporting—People with disability

Outline of mechanisms of disability reporting, including reference to website for further information.

Mandatory

152-154

17AH(1)(d)

5.3 External Scrutiny—Freedom of information and reviews

Website reference to where the entity’s Information Publication Scheme statement pursuant to Part II of FOI Act can be found.

Mandatory

173-174

17AH(1)(e)

Appendix G

Correction of material errors in the Department's 2015-16 Annual Report

Correction of material errors in previous annual report.

If applicable, mandatory

283

17AH(2)

Part2: Service Delivery

Part 7: Appendix B

Information required by other legislation.

Mandatory

68-Human Services (Medicare) Act 1973
259-Data-matching Program (Assistance and Tax) Act 1990

Page last updated: 7 November 2017