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Education Institutions eService

Key dates for ABSTUDY Education Institutions - Victoria

VIC Education institutions need to give us information by certain key dates each year. This helps us ensure ABSTUDY students get the right payment from us.

Secondary schools

The tables below list the key dates for secondary schools in Victoria.

Term 1

Date Item Details Action needed by
17 January 2018 School Term Allowance (STA) payment Term 1 STA paid to eligible continuing students and students with claims approved before 15 January 2018. N/A
23 March 2018 STA request We’ll send you a One Time Access Code (OTAC) and ask for term 1 attendance data for STA assessment. 6 April 2018
24 April 2018 STA reminder If you haven’t responded to our request, we’ll send you a reminder with a new OTAC for term 1 attendance data. ASAP
11 April 2018 STA payment If you’ve provided attendance data on or before 9 April 2018, we’ll pay term 2 STA to eligible students. N/A

Term 2

Date Item Details Action needed by
22 June 2018 STA request We’ll send you an OTAC and ask for term 2 attendance data for STA assessment. 6 July 2018
25 July 2018 STA reminder If you haven’t responded to our request, we’ll send you a reminder with a new OTAC for term 2 attendance data. ASAP
4 July 2018 STA payment If you’ve provided attendance data on or before 2 July 2018, we’ll pay term 3 STA to eligible students. N/A

Term 3

Date Item Details Action needed by
14 September 2018 STA request We’ll send you an OTAC and ask for term 3 attendance data for STA assessment. 28 September 2018
17 October 2018 STA reminder If you haven’t responded to our request, we’ll send you a reminder with a new OTAC for term 3 attendance data. ASAP
3 October 2018 STA payment If you’ve provided attendance data on or before 1 October 2018, we’ll pay term 4 STA to eligible students. N/A

Boarding schools or hostels

The tables below list key dates for boarding schools or hostels in Victoria.

Term 1

Date Item Details Action needed by
8 February 2018 Payment on Advice (POA) request We’ll send you a POA request for term 1. You need to confirm student start dates. 15 February 2018
19 February 2018 POA suspensions We’ll suspend students’ ABSTUDY payments if you haven’t completed our POA request by this date. N/A
22 February 2018 Board and tuition payments If you provide POA response by 15 February 2018, term 1 board and tuition payments is paid to eligible ABSTUDY students. N/A
16 February 2018 Semester 1 Census date Census date for Under-16 Boarding Supplement – semester 1. N/A
23 February 2018 Under 16 Boarding Supplement claim We’ll ask you to claim the Under-16 Boarding Supplement for semester 1. 23 March 2018

Term 2

Date Item Details Action needed by
26 April 2018 POA request We’ll send you a POA request for term 2. You need to confirm student start dates. 3 May 2018
7 May 2018 POA suspensions We’ll suspend students’ ABSTUDY payments if you haven’t completed our POA request by this date. N/A
10 May 2018 Board and tuition payments If you provide POA response by 3 May 2018, term 2 board and tuition payments is paid to eligible ABSTUDY students. N/A

Term 3

Date Item Details Action needed by
26 July 2018 POA request We’ll send you a POA request for term 3. You need to confirm student start dates. 2 August 2018
6 August 2018 POA suspensions We’ll suspend students’ ABSTUDY payments if you haven’t completed our POA request by this date. N/A
9 August 2018 Board and tuition payments If you provide POA response by 2 August 2018, term 3 board and tuition payments is paid to eligible ABSTUDY students. N/A
17 August 2018 Semester 2 Census date Census date for Under-16 Boarding Supplement – semester 2. N/A
24 August 2018 Under 16 Boarding Supplement claim We’ll ask you to claim the Under-16 Boarding Supplement for semester 2. 21 September 2018

Term 4

Date Item Details Action needed by
2 October 2018 Claim lodgements for 2019 Students can lodge ABSTUDY claims for 2019 from this date. N/A
18 October 2018 POA request We’ll send you a POA request for term 4. You need to confirm student start dates. 25 October 2018
29 October 2018 POA suspensions We’ll suspend students’ ABSTUDY payments if you haven’t completed our POA requests by this date. N/A
29 October 2018 Board and tuition details for 2019 We’ll ask you to give ABSTUDY your board and tuition amounts for 2019. 14 December 2018
1 November 2018 Board and tuition payments If you provide POA response by 25 October, term 4 board and tuition payments is paid to eligible ABSTUDY students. N/A
31 December 2018 Closing date for 2018 claims We need students to lodge 2018 ABSTUDY claims by this date. 31 December 2018

Page last updated: 6 August 2018