Recording patient information on the AIR

Vaccination providers should record patient immunisation information on the AIR. The easiest ways are through Practice Management Software or the AIR site.

Why you should record patient immunisation details on the AIR

Recognised vaccination providers should record information to the AIR at the time of service. The accuracy of the AIR depends on how quickly we get the correct information from you.

Delays in recording data on the AIR can result in incomplete immunisation history statements. This could result in a:

  • delay in enrolment to child care or school
  • delay in starting some types of employment
  • delay in family and friends being able to visit newborns 

An incomplete Immunisation History Statement could also result in a family losing eligibility for:

  • Family Tax Benefit Part A
  • Family Tax Benefit Part A supplement for the 2017-18 financial year
  • Child Care Subsidy
  • Additional Child Care Subsidy
  • Child Care Benefit or Child Care Rebate as a lump sum for 2017-18

How to record patient vaccination information

When you give a vaccine to a patient, record the details on the AIR at the time of service.

Use your patient’s Medicare card and reference number to identify them on the AIR. 

For patients who are not enrolled in Medicare and who don’t already have an AIR record, you’ll need their:

  • full name
  • date of birth
  • gender, and
  • address

You can create a record on the AIR that will match to their Medicare record if they enrol later.

There are 3 ways you can record information to the AIR:

If you currently send immunisation information to the AIR through your state or territory health department, you can keep doing this.

How to record overseas immunisation information

Recognised vaccination providers can record overseas immunisation information on the AIR if it’s translated into English.

You can do this:

How to record immunisation medical exemptions

Eligible vaccination providers can certify immunisation medical exemptions:

If you record a medical exemption through the AIR site, it will record it as starting on the date you entered it. You can’t change this date. This means you can’t back date or forward date the exemption.

More information

Read more about the Australian Immunisation Register for health professionals.

Page last updated: 10 September 2018