Change of ownership

A healthcare provider organisation must tell us about changes affecting their eligibility to have a Healthcare Provider Identifier-Organisation (HPI-O).

Change of ownership affecting eligibility

If a healthcare provider organisation changes ownership, the new owners must meet eligibility requirements.

When a healthcare provider organisation first registers in the HI Service, we need supporting documents to:

  • prove the organisation is a business entity
  • prove the identity of the responsible officer (RO), and
  • ensure the RO is authorised to act on behalf of the organisation when working with the HI Service.

An organisation that operates in the same way it did before a change of ownership will likely keep its HPI-O. For example, if an organisation changes ownership but still operates as a general practice or hospital after it’s sold, the HPI-O may remain the same.

We assess each change of ownership application on merit.

What you need to provide depends on your circumstances. A change of ownership can be simple or complex.

If you have questions about a change of ownership, or need help contact the Healthcare Identifiers Service Operations Team.

Change of ownership simple

A simple ownership change is when a stand-alone healthcare provider organisation or seed organisation:

  • changes ownership, and
  • doesn’t need to change the network hierarchy.

You’ll need to provide:

If the original responsible officer (RO) stays with the new owner, you must provide proof of their authority to act on behalf of the new seed. Include this with the Application to amend a Healthcare Organisation record form.

If there is a new RO or Organisation Maintenance Officer (OMO), complete the Application to replace a Responsible Officer or add/remove an Organisation Maintenance Officer for an Organisation form.

Change of ownership complex

A complex ownership change is when a seed or network healthcare provider organisation needs to change the network hierarchy.

Network organisation becomes a seed organisation

If your network organisation becomes a seed organisation, you need to provide:

  • an Application to Register a Seed Organisation form and supporting documents. Email the Healthcare Identifiers Service Operations Team for a copy of the form
  • a letter with the names and HPI-Os of any networks that move with the new seed and any changes in the hierarchy structure, and
  • if relevant, a letter from the previous owner agreeing to the loss of any networks moving with the new seed organisation.

Seed organisation or network organisation moving to a different seed organisation

If your seed organisation is a network of another organisation, or your network organisation is moving under a different seed organisation, you need to provide:

  • Application to amend a Healthcare Organisation record form
  • supporting documents including evidence of the new ownership arrangements
  • a letter stating:
    • the RO has the authority to act on behalf of the incoming organisation
    • the name and HPI-O of the incoming organisation and any networks, and where they should sit in the gaining organisation's structure and
  • a letter from the previous RO agreeing to the loss of organisation and any networks moving with it.

A new Organisation Maintenance Officer (OMO)

If there is a new Organisation Maintenance Officer, the gaining seed RO or OMO must complete the following form:

Page last updated: 22 February 2019

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