Providers of pathology services must be approved or accredited with us to claim Medicare benefits.
We can only pay a Medicare benefit for a pathology service if:
- the service was provided by or on behalf of an Approved Pathology Practitioner (APP)
- the service was provided in an Accredited Pathology Laboratory (APL)
- the proprietor of the laboratory was an Approved Pathology Authority (APA), and the specimen was collected by the person or treating practitioner, or a contracted employee of the treating practitioner at:
- the person's residence
- an Approved Collection Centre (ACC), or
- a hospital or recognised residential care service or institution
You’ll also need to renew your approval or accreditation after a certain period. We’ll write to you around 3 months before your renewal is due. We need to receive your renewal at least 10 days before expiry to avoid a gap in eligibility for Medicare benefits.
To apply or renew, complete the relevant forms and steps outlined in the table below.
Incomplete applications will be returned, and you’ll need to re-apply.
It’s your responsibility to make sure your details are kept up to date, accurate and complete in accordance with your undertaking as an APA or APP. If information is out of date, incorrect or incomplete, you may be in breach of your undertaking and lose eligibility for Medicare benefits.
An authorised representative of the APA or signatory of the APA or APP who made the undertaking can update your details in writing to:
Department of Human Services
GPO Box 9822
MELBOURNE VIC 3001
Applying and renewing your approval or accreditation
Approvals for new ACCs are set for a 6 month period.
|Approved Pathology Authority (APA)||
To become an APA, submit the Approved Pathology Authority Application form (HW011) and pay the fee. You need to be an APA before applying for an APL or ACC.
Where you’ve acquired or are merging with another APA, submit the Approved Pathology Authority acquisition or merger advice form (HW036).
|After 12 months, you'll need to renew using the Approved Pathology Authority Application form (HW011) and pay the fee.|
|Approved Pathology Practitioner (APP)||To become an APP, you must be an appropriately qualified and experienced medical practitioner, submit the Approved Pathology Practitioner form (HW009) and pay the fee.||After 12 months, you'll need to renew using the Approved Pathology Practitioner form (HW009) and pay the fee.|
|Accredited Pathology Laboratory (APL)||
An APA must apply for accreditation of the pathology laboratory from the National Association of Testing Authorities, Australia (NATA) before applying for accreditation from us.
To apply for an APL, submit the Application for approval of premises as an accredited pathology laboratory form (HW010) with the advisory or accreditation report from NATA, and pay the fee.
|To renew, submit the Application for approval of premises as an Accredited Pathology Laboratory form (HW010) with the accreditation report from NATA, and pay the fee.|
|Approved Collection Centre (ACC)||
To apply for an ACC, an APA must submit the Application or cancellation of an Approved Collection Centre form (HW035) and pay the fee (if applicable).
To cancel an ACC, submit the Application or cancellation of an Approved Collection Centre form (HW035).
For new ACCs, approvals are set for a 6 month period.
For ACCs renewing or subject to merger or acquisition, approvals are set for a 12 month periodYou’ll need to renew your ACC using the Approved Collection Centres Renewal form (HW053) and pay the fee (if applicable).
Health Professional Online Services
Health Professional Online Services (HPOS) is a fast and secure way for health professionals and administrators to do business with us.
You can send forms and supporting documents directly to us using the form upload function through HPOS Messages.
You’ll get confirmation your form has been received and save on postal delays and costs.
Read more about uploading forms in HPOS.
You must have a Provider Digital Access (PRODA) account, PKI individual certificate or PKI site certificate to use the form upload function in HPOS. PRODA and PKI certificates make sure our online services are secure.
Use the Approved Collection Centre Register to find current ACCs.
List of authorised witnesses
Read the list of authorised witnesses on the application forms.